AI-first board governance for nonprofits
Your board governs.
Steward handles the rest.
One plan replaces the stack of tools your board juggles. Steward prepares packets, drafts minutes and keeps the record between meetings. Your board reviews and decides. $99 a month for the whole board.
14-day trial, no card · Everyone on the board included
- ConvenorPrepares your meetingsOn the record, with voting
- ArchivistKeeps your records
- LedgerDrafts the treasurer report
- MessagesConversations and announcements
- StewardLeads your staff
- LiaisonCommittees that advise
- RegistrarKeeps the roster
- ChronicleLogs key actions
- LegalVoting & rules
Steward leads. Each bot drafts, checks or reminds. You approve.
One plan instead of a stack of tools
Fewer tools, less busywork, and AI your board can stand behind.
Fewer vendors
One place for the board portal, the shared drive, the voting link, the discussion app and the meeting link. Everyone on the board is on one plan.
Simple to use
Each job has one obvious place: meetings, decisions, documents, finance, people. It works on a phone, too, and Steward shows you what needs you next.
AI a board can trust
Steward prepares and your board decides. Answers cite your own records, Steward never votes, approves or signs, and your data isn't used to train AI models.
Work that moves on its own
Agendas and packets are prepared, minutes are drafted for the secretary, and scheduled reminders go out before meetings.
Built AI-first, from the ground up
Everything your board needs. Nothing it doesn't.
From meeting preparation and voting to minutes, records, and institutional knowledge, Steward brings everything together in one intelligent platform built for nonprofit boards.
Voting, on the record
Hold secure votes, on the record, during meetings or between them. Every decision documented.
Meeting prep, handled
Steward drafts agendas, meeting plans, and minutes, and prepares reminders, all for your review and approval.
Your board's memory
Find past decisions, understand why they were made, and get answers backed by your board's records.
One secure archive
Keep minutes, reports, bylaws, and policies organized, accessible, and securely stored in one place.
Meetings, built in
Meet face-to-face by video, with your agenda and board materials right alongside the conversation.
Governance guidance
Make board work easier with ready-to-use templates, Robert's Rules resources, and a practical governance glossary.
Your board's memory
Ask why you decided it. Get the answer from your records.
Find past decisions, understand why they were made, and get answers backed by your board's records.
Ask Steward"What did we decide about gift acceptance, and why?"
See Steward in action
See what better board governance looks like.
Take a one-minute interactive tour of Steward at work, from meeting preparation to voting and follow-through.
Guided demo using sample board data. No account required. No real actions taken.
NarrationYour board already holds years of knowledge in its minutes, reports, bylaws and policies. Bring it all in. Qwibie organizes it so your board can put it to work.
Your board's knowledge, finally working for you.
Attach last year's records, this year's minutes and reports, your bylaws and other official documents. Qwibie analyzes and organizes the files so you can put them to work.
Sound starts when you press Play. Scrolling away pauses it.
A simpler way to run your board
Prepare. Govern. Remember.
Board materials in one place. Meetings and decisions that stay on track. Institutional knowledge that stays with the board. Steward brings it all together, with AI handling the administrative work so your board can focus on leading.
Prepare
Spend less time getting ready. Steward helps prepare agendas, organize materials, and assemble board packets, all ready for your review.
Govern
Keep discussions, meetings, and voting in one place. Your board makes the decisions; Steward helps keep everything moving.
Remember
Preserve your board's institutional knowledge. Find past decisions, understand the reasoning, and access the records behind them.
One board: $99/month or $990/year. Everyone included. Compare with what your board spends today.
What each bot does
Steward leads a team of AI bots, one for each part of running a board. They draft, check and remind. You approve. Nothing goes out without your OK.
- Steward
- Your board's AI assistant. Ask anything about your board and it answers from your own records, with sources, then hands work to the right bot.
- ConvenorMeetings
- Prepares the agenda and packet for the chair, supports live meetings and decisions between meetings by unanimous written consent before a fixed close, then drafts the minutes for the secretary.
- MessagesConversations & announcements
- Conversations and announcements in one place. The announcement you haven't read stays on top, and Steward shows what's waiting on you.
- LiaisonCommittees
- Gives each committee its own space to meet and work, and brings its recommendation to the board. Committees advise; the board decides.
- ArchivistDocument Vault
- Keeps your documents in one secure vault, finds them fast, and keeps privileged items restricted to the right people.
- LedgerFinance
- Prepares the treasurer report narrative and calls out budget-vs-actual variances.
- RegistrarPeople
- Keeps the roster and roles current and sends invitations for you to approve.
Coming soon
Qwibie for mobile
Messages, live meetings, decisions between meetings and committee work, with your board in your pocket. A design preview on a fictional board.
Messages
Live meeting
Between meetings
Committees
Design preview · fictional board. Qwibie for mobile isn't available yet.
Between meetings
Board work doesn't wait for the next meeting.
Decide between meetings by unanimous written consent before a fixed close, or walk into a shorter live meeting with the packet done and the minutes drafted. Committees do their review on their own time and bring the board a recommendation.
Convenor · the board
Decide by written consent, on the record.
Choose live or between meetings when you schedule. Directors read the packet, discuss each item and consent from wherever they are, on a laptop or a phone.
- Every director gets notice, and the agenda locks when it opens.
- A motion passes only when every director consents in writing before the close.
- One “Needs a meeting” sends that motion to a live meeting instead.
- Reminders go to the directors who haven't acted yet.
- At the close the record is sealed, and Convenor drafts the minutes as action taken without a meeting for the secretary.
Liaison · committees
Committees that do the homework.
Finance, governance, audit: each committee has its own space, meets live or reviews on its own time, and sends the board a recommendation with the work behind it.
- The committee reviews its documents on members' own time, before a set close.
- Members comment on the documents and ask their questions in the committee's own conversation.
- Each member says “I agree” or “I have concerns”: the sense of the committee, not a vote.
- The recommendation goes to the board. Committees advise; the board decides.
Demo board · fictional organization.
Work that moves on its own
The routine steps run themselves. The decisions stay with you.
Agenda and packet
Steward prepares the agenda and gathers the packet, ready for the chair to review.
Reminders
Scheduled reminders go out before the meeting, so the chair doesn't have to chase.
Minutes
After the meeting, Steward drafts the minutes with the motions and votes on the record. The secretary reviews them, and the board approves them.
Committee to board
A committee's recommendation goes onto the board's next agenda.
Signed minutes
Approved minutes can be signed in order: the secretary first, then a different officer.
Safeguards
AI a board can trust.
A board answers to the people it serves. Steward is built for that: it does the preparation, and people make every decision on the record.
- Steward prepares and your board decides. It never votes, approves or signs for you.
- When Steward answers from your records, it shows its sources so anyone can check.
- Every vote is cast by a person, and Steward's drafts go out only when someone sends them. Scheduled reminders are the only automatic emails.
- Votes between meetings are added to an append-only, hash-linked record.
- Key governance actions are logged: who, what and when.
- Role-based access, passkey sign-in, and a fresh check for sensitive actions. Each organization's records are kept separate.
- We don't use your board's data to train AI models.
YOUR FIRST USEFUL SESSION
Bring your records. Give Steward a real question.
No need to rebuild your board's history. Start with last year's records, this year's work so far, your bylaws and other official documents. Attach the files; Qwibie analyzes and organizes them.
- 1
Ask and check
Ask Steward about a past decision. Follow its citations back to your minutes or policies and see how useful your records can become.
- 2
Invite and connect
Invite your directors and officers, review the recipients, then send your first message to the board. Everyone is included.
- 3
Work through an urgent matter
Raise it with the board in a message, with the background and documents. Then decide on the record, in a meeting or a vote between meetings, the way your board's rules allow.
- 4
Prepare your next meeting
Set up the meeting and prepare the agenda and packet. Afterward, review draft minutes from your notes or transcript, with decisions kept for next time.
The value lasts beyond this meeting.
When a chair or treasurer moves on, the knowledge shouldn't leave with them. Your board keeps its records, and the next person can ask Steward what was decided and find the source. That's institutional memory you can use.
14 days free. No card. Start with a few useful documents.
$99 a month for one board, $299 for up to five. Everyone included, every feature. 14 days free, no card.
Start free trialSupporting several boards? Law firms, accountants and holding companies run every entity from one login. See how it works for firms
Frequently asked questions
- Do the bots act on their own?
- No. Each bot drafts, checks or reminds. You confirm before anything is sent, published or changed, and key actions are logged.
- Is my data used to train AI?
- No. Your board's documents and records are never used to train AI models.
- What does "everyone included" mean?
- Every director, officer and staff member you invite is included in the plan price. There is no per-seat charge.
- Can we move our Dropbox or Google Drive folders over?
- Yes. Upload your existing files and Qwibie reads and files them by type, so past minutes and policies become searchable.
- Do we need Zoom or Teams integration for minutes?
- No. Upload your notes or the transcript your meeting tool already produces.
- What happens when the trial ends?
- You choose a plan to keep going. Nothing is charged during the 14 days, and no card is needed to start.